Unit I - Management of Sporting Events
- Functions
of Sports Events Management (Planning, Organizing, Staffing, Directing
& Controlling)
- Various
Committees & their Responsibilities (pre; during & post)
- Fixtures and its Procedures – Knock-Out (Bye & Seeding) & League (Staircase & Cyclic)
Functions of Sports Events Management (Planning, Organizing,
Staffing, Directing & Controlling)-
Plan- Blue print,
preparation, arrangement often in graphic form. A plan can include specific
plays, tactics and positions as well as contingency plans foe potential
challenges or changes in circumstances during a game or competition.
In sports, it is a pre-determined set of actions execute by individual
or team.
According to Allen- “a plan is a trap laid to capture the future”.
POSDCORB (Planning, Organising, Staffing, Directing, Controlling,
Reporting and Budgeting)-
Planning- In sports, it is a strategy or game plan in advance of a game or
competition. The goal of planning is to prepare the athlete or team foe the
challenges they face, by setting specific objectives and identifying the
actions needed to achieve them.
Organising- The process of arranging and coordinating the various
elements necessary to execute a successful game/competition. This can include
preparing and maintaining facilities,
equipment and supplies as well as scheduling activities of athletes, coaches,
officials and support staff.
Staffing- The process of identifying, hiring, and managing
individuals who are responsible for supporting the operation of a sports
organization or event. This includes hiring coaches, trainers, referees, and
administrative staff, as well as volunteers and other support personnel
Directing- The
process of guiding and supervising the actions of athletes and other staff
members during a game or competition. This includes providing instruction and
feedback to athletes, making decisions about strategy and tactics, and ensuring
that rules and regulations are followed.
Controlling- The process of monitoring and evaluating
the performance of athletes and other staff members during a game or
competition. This involves tracking performance data, such as statistics and
other metrics, and comparing it against predetermined standards or benchmarks.
Functions or Objectives-
1. Minimizes the chances of errors.
2. Improve work efficiency.
3. Economical in guidance.
4. Utilization of available resources.
5. Enhances creativity
6. Ensures safety and
7. More chances of success.
Various Committees & their Responsibilities (pre;
during & post)
Committees & their Responsibilities Pre or before competition-
1. Organizing Committee- Responsible for planning and executing the
event.
2. Technical Committee- Responsible for ensuring the competition
follows official rules and regulations.
3. Medical Committee- Responsible for athlete health and safety.
4. Appeals Committee- Responsible for adjudicating disputes or
grievances.
5. Marketing and Sponsorship Committee- Responsible for promoting
the competition and securing sponsorships.
6. Security Committee- Responsible for ensuring the safety and
security of athletes, staff and spectators.
7. Environmental Committee- Responsible for monitoring and
mitigating any potential environmental impacts of the competition.
Committees & their Responsibilities During competition-
1. Technical Committee- Continues to ensure that the competition
follows official rules and regulations, monitoring performance of players and
verify results.
2. Medical Committee- Provide medical services and ensures
decisions regarding injury or illness of athletes as well as officials.
3. Appeals Committee- Continues to review and adjudicate any
disputes or grievances.
4. Security Committee- Manage access control, crowd management, emergency, safety and security of athletes, staff and spectators.
In addition to these committees other personnel such as referees, umpires, judges, and timekeepers may also be responsible for overseeing specific aspects of the competition, such as enforcing rules and keeping time.
Committees & their Responsibilities Post or after competition-
Responsible
for wrapping up the event and ensuring that any necessary post-competition
tasks are completed. Here are some common committees and their
responsibilities-
1. Technical
Committee - Responsible for
verifying and recording final results, as well as preparing and distributing
official reports.
2. Medical
Committee - Providing follow-up
care to injured athletes and ensuring that all medical records are properly
maintained.
3.
Appeals Committee- For reviewing any final disputes or grievances
related to the competition, and making any final decisions or recommendations.
4.
Marketing and Sponsorship Committee- For evaluating the success of the
competition, including any feedback or reviews from sponsors, advertisers, and
media outlets.
5.
Financial Committee- Managing the budget and finances related to the competition,
including paying vendors and staff, and preparing financial reports.
6.
Organizing Committee- Responsible for overall wrap-up and evaluation of
the event, including collecting feedback and reviewing the success of the
competition.
Effective coordination between these
committees and personnel is essential for ensuring a successful and safe sports
competition, and for laying the groundwork for future events.
Fixtures and its Procedures – Knock-Out (Bye & Seeding) &
League (Staircase & Cyclic)-
Fixture- It is a schedule or
list of upcoming matches. It typically includes information such as the date,
time, and location of each game or match, as well as the teams or players who
will be competing. Fixtures can be created for a single sport or multiple
sports.
Fixtures can be subject to change due to various factors, such as
weather conditions, player injuries, or scheduling conflicts, so it's important
to check for updates and changes regularly.
Knockout fixture or Elimination Tournament- It is a type of tournament format where teams
or players compete in a single-elimination competition, with the loser of each
match being immediately eliminated from the competition, example- basketball,
football, tennis, boxing etc.
Bye- Refers to a situation
where a team or player advances to the next round of a competition without
having to play a match. It an advantage of rest and preparation time.
Seeding- It
is a process of ranking players or teams based on their past performance or
other criteria, such as rankings, records, or other statistics. The top-ranked
players or teams are then placed in separate brackets or groups, with the goal
of ensuring that the strongest competitors do not face each other in the early
rounds of a tournament. Seeding is used to create a more competitive and fair
tournament.
League fixture or Round Robin Tournament-
It is a schedule of games or matches played between multiple teams
or players, where the results are recorded and used to determine an overall
winner. In a league fixture, teams or players compete against each other over a
period of time, with points being awarded for each win or draw. The team or
player with the highest number of points at the end of the season is declared
the winner.
In a tournament, multiple teams or players compete in a series of
matches, with the winner of each match advancing to the next round until only
one team or player remains, who is declared the overall winner of the
tournament.
Staircase Method-
Cyclic Method-
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